Leaders to Leader

Lessons from the Great American Leaders & How They Apply Now

Posts Tagged ‘tasks and assignments

Three Key Reasons Why You Need to Delegate

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manDelegating

When many managers are asked, “Do you delegate as much as you should?” the response often is, “Probably not. I can’t take the time to train someone, let alone trust them to complete assignments I am personally responsible for.” Many don’t fully realize why they should delegate.

Managers as leaders understand the importance of effectively utilizing every resource they have at their disposal. This includes the people they direct and lead.

Managers must appreciate the power delegation brings to their individual units as well as to the organization as a whole. When they begin to actively delegate, three things begin to take place that overtake the workplace and personal performance.

When managers as effective leaders delegate, their subordinates begin to increase their knowledge, which better equips them to make decisions, solve problems, and generate more productive end results. These enhancements work to improve overall workplace and organizational performance.

This is why delegation is so powerful: utilizing their subordinate’s abilities and talents as a resource, managers move toward their goals at a much faster pace. Understanding how and why these three elements positively affect personal performance is helpful in creating the desire to delegate.

Increasing in Knowledge

Increasing a subordinate’s knowledge builds an in-depth understanding of information. When subordinates are delegated a task or assignment and complete it effectively, they can transfer this knowledge to other new situations. This builds a broader base of knowledge, which renders new assignments easier to complete.

Past experiences make up a large majority of anyone’s knowledge base. All active responses are based upon previous positive or negative events. When managers delegate effectively, they help build positive experiences for their subordinates, which works to motivate them to achieve at higher levels.

Increasing a subordinate’s experience level helps them create a better base on which to judge situations and circumstances. When a manager delegates, the assignment or task directly alters how the subordinate perceives the realities they encounter. They can better relate to the leader who carries the majority of responsibility and accountability. They also connect more closely with coworkers because a sense of loyalty is built into the total delegated experience.

Problem Solving

Effective and ongoing delegation enhances employees’ problem solving abilities. Managers use the delegation of tasks and assignments to coach their people in how to sift facts from misinformation. This gives them a real tool that provides shortcuts to solving a problem or addressing a major concern faster and more effectively. It also aids in helping employees establish their own goals and priorities.

In this way, they can easily determine which direction is best to take and why. With delegated tasks and assignments, managers need to emphasize that looking at problems from various perspectives helps uncover the root causes of problems rather than their symptoms.

Crafting Unique Solutions

One main reason delegation is so powerful is because it improves effective decision making skills.

Managers understand how formational decision making is in each of their employee’s personal and professional lives. By delegating assignments and tasks, managers help improve decision making skills by introducing previously unconsidered perspectives of how to approach assignments. They also give suggestions and offer shortcuts so that subordinates can immediately arrive at productive determinations and feel successful. Good managers are great role models for proper decision making.

Delegation is an excellent way to teach subordinates how to prioritize their time and associated responsibilities. Prioritizing is indispensable to effective problem solving, which, when mastered, cuts back on frustration and enables employees to think more clearly and arrive at better solutions.

When a manager delegates, their subordinates gain a better understanding of what does and does not work in certain situations. They allow subordinates to use trial and error to accomplish their assignments or tasks, which works to decrease the time and risks associated with solving future problems.

Related:

Six Steps to Educate Employees About Delegated Tasks and Assignments

Building Critical Thinking Skills to Enhance Employee Comprehension and Decision Making

Focusing Employees on Common Goals

Excerpt: Delegation: Pinpoint Leadership Skill Development Training Series (Majorium Business Press, Stevens Point, WI 2011) $ 18.95 USD

Timothy F. Bednarz, Ph.D. | Author | Publisher | Majorium Business Press
Author of Great! What Makes Leaders Great: What They Did, How They Did It and What You Can Learn From It (Finalist – 2011 Foreword Reviews‘ Book of the Year)
Linkedin | Facebook | Twitter | Web| Blog | Catalog |800.654.4935 | 715.342.1018

Copyright © 2013 Timothy F. Bednarz, All Rights Reserved

Taking an Inventory of Your Leadership Skills

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Sound leadership includes continually and objectively taking inventory of oneself. This is not as easy as it appears, because leaders inherently have high levels of self-confidence and often believe they are strong in most areas relating to their leadership role. Even though this quality is important for leaders to fulfill their role effectively, it often obscures specific areas needing improvement.

When leaders honestly assess their performance, they will set goals for improvement. By responding to precise questions in six specific categories it becomes easier to determine areas for improvement that might otherwise be overlooked. These areas and questions need to be addressed carefully in order to improve one’s performance in their leadership role.

Related: Four Primary Leadership Roles and Responsibilities

It is important for leaders to honestly evaluate themselves in the areas of:

  • Establishing a core belief system
  • Prioritizing tasks
  • Developing methods for monitoring workplace progress
  • Giving clear and detailed instructions
  • Promoting responsibility
  • Improving the overall workplace environment

In order to pinpoint specific areas of strengths and weaknesses, print out the following evaluation areas and questions and write “yes” or “no” before each number.

Establishing a core belief system

  1. Do you continually prepare your employees for impending changes by effectively discussing and defending why they are necessary?
  2. Do you review procedures and results with your employees on a regular basis?
  3. Do your employees know where your direction is taking them?
  4. Do your employees understand why it is important to achieve set goals?
  5. Do your employees understand and accept established standards for performance and are they complying with workplace rules?

Prioritizing tasks

  1. Are your priorities flexible?
  2. Do you model the importance of organizational skills to your employees?
  3. Do you set daily priorities?
  4. Are your employees a daily top priority in terms of their needs and concerns?
  5. Do you take an active role in helping employees prioritize their tasks and assignments?

Monitoring workplace progress

  1. Do you keep daily records and check off items that move workplace progress forward?
  2. Do you have at least one weekly meeting to discuss performance progress and/or timeline implications?
  3. Do you consult with individuals that need to increase overall performance on a regular basis?
  4. Are you able to determine reasons behind a lack of performance in most of your employees who aren’t meeting expectations?
  5. Do you motivate using various leadership styles that meet specific individual needs?

Giving detailed instructions clearly

  1. Are you allowing adequate time for discussions, asking questions and addressing particular concerns and specific issues that arise?
  2. Do you address all the “why’s, how’s and when’s” of assignments and tasks?
  3. Do all employees understand why particular procedures are necessary?
  4. When plans, goals and objectives are detailed, are they completely understood by all involved?
  5. Do you listen to employees carefully and anticipate potential problems or complications in assignments or tasks and take appropriate action before they actually arise?

Promoting responsibility

  1. Do you give adequate feedback to employees to build development of responsibility?
  2. Do you use motivational techniques to help build the desire to accept responsibility in your employees?
  3. Do you assign tasks and responsibilities equally among all employees?
  4. Do you encourage your employees to take risks without fear of negative consequences?
  5. Do you delegate responsibilities whenever possible to the most qualified individual?

Improving the overall workplace environment

  1. Do you celebrate individual successes, great and small?
  2. Do you put forth daily efforts to make assignments and tasks more enjoyable for everyone involved?
  3. Do you encourage cooperative efforts and input in planning the goals for the direction you wish to take?
  4. Do you work to stimulate creativity and “out of the box” thinking?
  5. Do you make sure to give each employee one-on-one time throughout each week?

Related: Four Concepts Define Key Leadership Responsibilities

Excerpt: Leadership Roles & Responsibilities: Pinpoint Leadership Skill Development Training Series by Timothy Bednarz (Majorium Business Press, Stevens Point, WI 2011)

Timothy F. Bednarz, Ph.D. | Author | Publisher | Majorium Business Press
Author of Great! What Makes Leaders Great: What They Did, How They Did It and What You Can Learn From It (Finalist – 2011 Foreword Reviews‘ Book of the Year)
Linkedin | Facebook | Twitter | Web| Blog | Catalog |800.654.4935 | 715.342.1018

Copyright © 2012 Timothy F. Bednarz, All Rights Reserved

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