Leaders to Leader

Lessons from the Great American Leaders & How They Apply Now

Posts Tagged ‘time management

Does This Activity Move Me Forward?

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While managers need to have an internal focus that advances them toward the overall accomplishment of their goals and objectives, many continually get bogged down with a myriad of meetings, phone calls and peripheral activities. Rather than actively advance toward particular goals, their daily activities tend to be concentrated on dealing with daily crises and unexpected events. This results in a complete loss of focus and direction.

Time is one element that can actively control managers’ daily lives, when, in essence, they should be controlling and regulating it. Time management is something that can easily spin out of control as the complexities of the job overtake fulfilling daily schedules, accomplishing tasks and completing necessary assignments on their active “to-do” lists. Because it happens incrementally, managers unwittingly become controlled by commitments and events, rather than effectively managing their time, as the one resource indispensable to their success.

Over time, managers tend to commit or get obligated to a number of tasks and activities that incrementally sap their valuable time. This diminishes their personal effectiveness, which results in an overall loss of productivity. Most managers are not even aware that their effectiveness is steadily deteriorating.

Related: Five Strategies to Maintain Your Focus

All managers should have a system or method to effectively manage their time and activities. Whether on the back of an envelope or with an app on their iPad, they need to have a system that organizes, schedules and plans their various daily activities. As everyone tends to have individual styles as to how they choose to stay organized, perform their work and complete their activities, the system selected should be one that is best suited to their work style. If managers are not comfortable with a specific planning system, they will not use it effectively—if at all. The reality is, no matter the individual preference or what was spent on a particular planning and management system, it ultimately still remains a big to-do list requiring proper management.

Most managers use various types of planning systems because they are keyed toward specific time and activity control and management. However, one thing these systems cannot do is to prioritize daily activities. Few managers actually take the time to weigh or categorize the activities on their calendars.

Without the essential step of priority setting, any planning system is useless. Many managers appear busy and no doubt are, but waste much of their time on tasks and projects that do not advance them toward the successful attainment of their primary goals. Consequently, many tend to accomplish things that have no real value or impact on their professional lives and careers.

One technique that is effective in maximizing time and effectiveness includes a simple activity: every night or week, whenever managers plan their activities, they should ask this simple question regarding every item on their calendar or agenda: “Does this activity move me forward to the successful accomplishment of my major goals?”

As they apply this question in regard to every item on their calendars, each item should be scored with a “yes” or “no.” If the answer is negative, managers should immediately remove, delegate or cancel those particular activities. This simple technique identifies the specific pursuits that are wasting their time and effort.

Related: A Leader’s Four Key Responsibilities

It should be noted that many activities are “addictive” and difficult to break away from. However, being busy does not always equate to effectiveness. Managers must transform their daily activities into ones that have a direct impact on the accomplishment of particular goals that are able to produce positive professional end results.

Excerpt: Overcoming Management Challenges: Pinpoint Management Skill Development Training Series (Majorium Business Press, Stevens Point, WI 2011) $ 17.95 USD

Timothy F. Bednarz, Ph.D. | Author | Publisher | Majorium Business Press
Author of Great! What Makes Leaders Great: What They Did, How They Did It and What You Can Learn From It (Finalist – 2011 Foreward Reviews‘ Book of the Year)
Linkedin | Facebook | Twitter | Web| Blog | Catalog |800.654.4935 | 715.342.1018

Copyright © 2012 Timothy F. Bednarz, All Rights Reserved

Written by Timothy F. Bednarz, Ph.D.

August 23, 2012 at 10:56 am

Eight Leadership Principles You Can’t Ignore

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Effective leadership is the result of acting according to reliable practices as well as intuition. Managers as leaders use sound management and leadership principles to guide and direct their actions and activities. They know where they want to go and what specifically needs to be done in order to get there, and that each particular step needs to be carefully considered as to the consequences associated with specific actions and decisions.

There is a difference between managers who lead and those who supervise. Leaders use sound management and leadership principles as tools to help them achieve their goals and objectives. More traditional managers often attempt to use their authority to protect their “turfs” with little or no regard for the people they are responsible for.

Managers as leaders are driven by a vision of what they want to accomplish. They always have their “eye on the prize” and know just where they want to go and why. They work through their employees using their own passion as a strong motivational tool, demonstrating the possibilities of what all can achieve together.

Managers as successful leaders must be enthusiastic and positive in all of their actions and interactions. This is demonstrated by the use of the following key leadership principles:

Related: Plans Must Be Rooted in Past Performance

Planning

Planning has suffered with the inception of many 90s management fads. Many in the now defunct dot-com companies proclaimed that planning was an obsolete management function. The accepted view was that circumstances change too quickly to be effectively planned for. They fully believed that it was better to be reactive rather than proactive. The failure of this theory was evident in the bursting of the dot-com bubble.

Good leaders know their success is founded on solid management principles—including planning. They also understand that things are always in flux and changing, and they plan accordingly to anticipate what must be done to accommodate particular changes. They take the necessary time to frequently modify their plans to bring them into line with actual conditions.

Organization

Managers as leaders must understand how to apply and use organizational matrixes to gauge and measure their personal time, efforts and resources as well as those of their employees. Matrixes allow for simultaneous monitoring of various organizational activities across multiple levels.

Effective organizational management provides leaders strategic control over their areas of workplace responsibility. One of their major roles is to manage employees and make certain they are producing ongoing results. Managers are also responsible for the various behaviors and outcomes of the people they manage. This can only be accomplished through effective organizational practices and methods.

Related: Linking Structure to Action

Stimulation

Managers who lead must be exceptional motivators. They must learn how to effectively use their passions and visions to attract and motivate others. But as motivation is not enough, they must also use ideas, conceptions and actions to stimulate their employees’ thinking and stretch their capabilities. They must make it a point to understand the individuality of everyone they manage and apply different techniques to stimulate and motivate each in the most effective manner.

Related: Ten Steps You Need to Take to Effectively Sell Your Ideas

Information

Leaders are always mindful of the power that information has on their personal ability to perform effectively. Today, too many managers are awash in information, while starving for expertise.

Leaders must be able to distill the vast flow of information into usable metrics and data, which makes it easier to understand what is happening within their organizations. Detailed informational input should actively support all key management metrics and help keep ongoing tabs on every aspect of employees’ important activities. Accessing particular information only when it is required without excessive daily review allows them the freedom to manage effectively without being bogged down by information overload.

Leaders must also understand the need for the free-flow of information between superiors, associates and employees. This allows for effective management and communication on all levels.

Time Management

Time is a limited resource, and managers must be able to use it wisely. They need to employ time-saving techniques such as delegation and empowerment to free themselves from tasks and assignments others can just as easily see to. They should look at every activity to determine whether or not it moves them closer to their goals and vision. Activities that do not fit this criterion should either be delegated or dispensed with.

Related: You Keep Innovating if You Want to Keep Leading

Idea Development

To be competitive and gain an organizational advantage, managers as leaders must create and develop new ideas and concepts. They should always be looking for new and better approaches and for ways to accomplish more with less. A good way to identify and implement ideas, methods or concepts is to brainstorm with associates or employees to determine ways to gain even the smallest marketplace advantage.

Value

Managers as leaders must understand that maintaining and nurturing customer relationships has considerable organizational value. As nothing can be taken for granted, repeatedly meeting and exceeding customers’ expectations becomes a top priority. When customer satisfaction is achieved, value is delivered. Managers must incorporate the fact that there will be no compromise on value into their vision statement. Satisfied customers make their professional existence possible.

Related: Do You Have the Talent to Execute Get Things Done?

Efficiency

Effective managers know it takes little extra time and effort to do things right the first time, while carelessness wastes a great deal of time and valuable resources. All organizations have limited resources and managers must work hard to maximize return on investments with those assigned to them. They must make it a point to always look for ways to increase their organizational efficiency, productivity and profitability.

Excerpt: Leadership: Pinpoint Management Skill Development Training Series (Majorium Business Press, Stevens Point, WI 2011) $ 16.95 USD

 

Timothy F. Bednarz, Ph.D. | Author | Publisher | Majorium Business Press
Author of Great! What Makes Leaders Great: What They Did, How They Did It and What You Can Learn From It (Finalist – 2011 Foreward Reviews‘ Book of the Year)
Linkedin | Facebook | Twitter | Web| Blog | Catalog |800.654.4935 | 715.342.1018

Copyright © 2012 Timothy F. Bednarz, All Rights Reserved

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